Business meetings are an opportunity to interact with clients, bosses and coworkers who you may not work with on a regular basis. Your conduct in these meetings leaves a lasting impression and a negative impression may damage your professional credibility & reputation.
So let me help you #bethebestyou by decoding the top 5 rules of meeting etiquette.
1. BE ON TIME
Walking into a meeting that has already started is a distraction for others and draws negative attention to you. When you're late you send the message that other people's time isn't as important as yours. It demonstrates a lack of respect & a careless attitude. So be on time and come prepared.
If you know you are going to be late demonstrate courtesy and inform the appropriate person in advance.
2. NO PLACE FOR A MEAL
Most meetings have water at the table and a designated coffee break. If refreshments are served during the meeting, having a beverage is acceptable. However a conference table is no place for food. So wait until after the meeting is over to have a snack, unless everyone else is eating, If everyone is eating make sure you do so without making a mess and remember to clean up after yourself.
3. BODY LANGUAGE
Your body speaks volumes about you even when you are quiet. Remember to:
- Dress appropriately & professionally
- Adjust your seat when you sit to make sure you are at a similar height as the others
- Sit up straight. This means no slouching, leaning back or slipping down into your seat
- Respect the speaker & be attentive. Do not fidget, look bored or talk to your neighbours
4. SPEAK UP
When you address a meeting the first rule is to make sure you can be heard. Speaking softly is a subtle nonverbal sign that you are unsure of yourself. Remember to:
- Not interrupt or speak out of turn. Allow a person to finish before you respond
- Introduce yourself before you speak in a meeting where a few people might not know you
- Keep it short, clear and to the point. It shows that you came prepared and demonstrates confidence
- Be professional and polite. Disagreements are acceptable, disrespect isn't. Watch your language and do not make personal attacks or indulge in insensitive humour
5. PUT AWAY THE MOBILE PHONE
Yes we all expect important calls during the work day, but when in a meeting your full attention must be given to those present in the room. So put your phone on silent and do not put it on the table because it is distracting when it lights up or starts buzzing. Do not check your phone constantly and remember it is very disrespectful to text while others are talking. If you must take a call, leave the room discreetly.
Well I hope this helps!
In the next post we will talk a bit about Netiquette. Till then remember to #bethebestyou
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